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Raising Financial Support for Short-Term Ministries


How is the cost for Short-Term Ministry Teams determined?

Each team budget can contain 30 or more major expense categories. Some of these include airfare, vehicle rental and gasoline, housing, food, faxes, shipping, visas and work permits, training materials and speakers, and ministry materials for door-to-door evangelism, youth programs, sports evangelism, adult discipleship, and construction. Every effort is made to minimize costs without jeopardizing the quality, effectiveness, or safety of the ministry.

NorthCreek Church Financial Policies

  1. The funds raised for a ministry trip are non-refundable. You must have 100% of the total cost submitted one month prior to the trip date. These deadlines are vital in order to purchase plane tickets, secure lodging and to pay other expenses that are time sensitive. Therefore, every effort must be made to make payments on time
  2. If you raise more than the required trip cost, any excess funds will go into a ministry scholarship fund to be used in the following manner:
    • Excess funds will be used to assist other team members needing support in order to meet total team budget expenses as well as meet yours if you should come up short
    • If the team meets the required budget expenses, then excess funds can be applied to the project for ministry supplies
    • Any excess funds not used for this trip will be rolled over into a general scholarship fund for future projects
  3. All funds given for ministry trips must be given to NorthCreek Church with no personal designations (no strings attached) to be considered tax deductible.
  4. If for any reason you are unable to fulfill your commitment to go on the ministry trip, you will be responsible for all pre-paid expenses incurred on your behalf (i.e. airfare, lodging, training expense, etc.). Additionally, it is your responsibility to communicate to your support team regarding your inability to participate in the ministry and to assure them that the funds will be used for the intended purpose.
  5. If you have difficulty raising funds for your portion of the team commitment before the due date, you must make an appointment with the Global Outreach Directory to discuss your specific situation. You must show adequate effort in raising funds before assistance is given. If no reasonable effort has been made to raise funds and if you are unable to pay the trip cost balance by the due date, then you will forfeit your place on the team.

Payment Schedule

  • Individual responsibility is between 10-20% of the cost of the trip. These are typically equivalent to the costs of normal, everyday living and should be submitted by the first support deadliine (60 days prior to departure)
  • 50% of the balance is due 60 days before the team leaves
  • 25% of the balance is due 30 days before the team leaves
  • The remainder of the balance is due 10 days before the team leaves.

Is it acceptable to pay my own way?

You may be in a position which allows you to completely fund your trip with your own personal resources. Though that is a great blessing, please consider allowing others the opportunity to support your ministry trip. If not for your own trip expenses, perhaps the funds could go toward the ministry project or even others on the team who may struggle to rally support with their friends and family. Regardless, you need a support team that will pray and encourage you as you embark upon your new adventure and to receive the blessing of giving to God’s work. On a team, everyone has a responsibility, so those who pray and give are just as important as those who go and serve.